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Data Privacy Statement

Data Protection Policy of www.gasl-jahrestagung.de

We are greatly committed to protecting the personal data of our users and customers. Our Data Privacy Policy complies with the statutory provisions of the German Federal Data Protection Act (BDSG) as amended, the German Telemedia Act (TMG) as amended and the provisions of the General Data Protection Regulation of the European Union. This Data Protection Policy explains which data are processed on our website and how we use them.

The name and contact details of the controller and, if applicable, its representative:

Deutsche Arbeitsgemeinschaft zum Studium der Leber (GASL) e.V.
c/o Herr Präsident Univ.-Prof. Dr. med. Ali Canbay
Medizinische Klinik
Universitätsklinikum Knappschaftskrankenhaus Bochum GmbH
In der Schornau 23 – 25
vertreten durch Univ.-Prof. Dr. med. Ali Canbay

Name and address of the Data Protection Officer

Contact details of the data protection officer:
c/o Frau Dr. med. Christina Weiler-Normann
Martin Zeitz Centrum für seltene Erkrankungen und
I. Med. Klinik und Poliklinik
Universitätsklinikum Hamburg-Eppendorf
Martinistr. 52
20246 Hamburg
Germany
vertreten durch Dr. med. Christina Weiler-Normann
Email: cweiler(at)uke.de

Purposes, for which personal data are to be processed:
We collect, store and process personal data if you provide such data to us voluntarily in the scope of registration or when you contact us and use such data for the following purposes:

  • to respond to your wish for us to establish communication,
  • to update our offer to you,
  • for conference and event management purposes,
  • to send our email information updates on the conference (also with respect to third-party suppliers) via email
  • for quality assurance purposes,
  • for marketing purposes,
  • for our statistics

Legal basis for processing
The personal data concerning you is processed on the following legal bases:

  • your consent, point (a) of Art. 6 (1) GDPR
  • in order to perform a contract with you, point (b) of Art. 6 (1) GDPR
  • legitimate interests, point (f) of Art. 6 (1) GDPR (see below)

Legitimate interests
We pursue the following legitimate interests when processing your data:

  • to improve our offers
  • to prevent misuse
  • to compile statistics

Recipients or categories of recipients of personal data
When processing your personal data, we work with the following service providers, which have access to your data:

  • Providers of web analysis tools
  • Web hosting providers
  • Abstract Management Software AMSYS
  • Conference Management Software Converia as official brand of Lombego Systems GmbH
  • Universität Hamburg Marketing GmbH

Duration, for which the personal data are stored:

  • If processing is based on your consent, we store your data until you withdraw your consent at the latest.
  • If processing is necessary for the performance of a contract with you, we store your data for no longer than the contractual relationship with you exists or until the statutory periods of preservation have expired.
  • If processing is based on legitimate interests, we store your data for as long as your interest in erasing or anonymising the data does not override our legitimate interest.

Data sources
We receive the data from you/from the conference participant stated in the email, including data on any accompanying person (and the devices you use).

Data transmission to third countries
Data are transmitted to third countries outside the European Union. They are transmitted on the basis of contractual provisions that were designed to meet the applicable law and to ensure an appropriate level of protection of your personal data. Upon request, you may read these contractual provisions.

Requirement or obligation to make data available
Unless explicitly stated otherwise when the data is collected, you are neither required nor obliged to make data available.

Additional data protection information

Using the registration form

As soon as you use the registration form to register for the event, we collect the following personal data. Some fields are marked as mandatory fields and are required for registration. These data are necessary for implementing the contract with you (point (b) of Art. 6 (1) GDPR). By filling in the other fields, you agree that your data will be transmitted to us. Such data includes the following data or categories of data:

  • First name and surname, other name if relevant for name badge
  • Form of address
  • Title
  • Job title and position
  • Address
  • Telephone number (fixed line and mobile)
  • E-mail address
  • Date of registration
  • Contract billing and payment information

If you are registered as an accompanying person for the event, we will collect the following data. These data are required for the execution of the contract (Art. 6 Abs. 1 lit. b DSGVO):

  • First name and surname, other name if relevant for name badge
  • Form of address
  • Title
  • Job title and position
  • Address
  • Telephone number (fixed line and mobile)
  • E-mail address
  • Date of registration
  • Contract billing and payment information

Contact and customer support

You can easily contact us by using our contact form on the website. Some of the fields are marked as mandatory fields to enable us to communicate with you (name, email address). When you fill in the fields and click “Submit”, you consent to your data being transmitted to us via email (point (a) of Art. 6 (1) GDPR. The data are not stored on the webserver.

Alternatively, you can contact us via the e-mail address provided. In this case, the personal data concerning you that are transmitted by e-mail will be stored.

You can contact us via our website if you need our customer support services. In this case, you voluntarily provide your contact details. We automatically store the personal data transmitted to us and process such data exclusively for the purpose of dealing with your request to us. We do not forward data to third parties.

Automatic storage of access data

Whenever a user accesses one of our web pages, the data associated with such access is automatically stored in a log file. This refers to general information, such as the referral page (the page from which the file was requested), the name of the file requested, date and time of the visit, the data volume transmitted, the protocol that was used and some internal identifiers sent by the internet browser and, if applicable, information on the operating system.

This general information is anonymous, i.e. it is not stored together with any personal data concerning you we may already have and is not attributed to such data in any other way. The information is analysed purely for statistical purposes and used to improve the contents and features of the website (point (f) of Art. 6 (1) GDPR. These data are not forwarded to third parties, neither for commercial nor for non-commercial purposes.

Cookies
Furthermore, this website also uses so-called cookies. A cookie is a small text file with an identifier that is transmitted to the user’s computer when the user visits our website, together with the information that was actually requested and is stored on the user’s computer. The file is kept available there for later access and serves to identify the user.

Cookies do not pose a danger to the computer as they are simple files and not executable programmes. Cookies do not contain any personal data, meaning that your privacy is protected. Depending on the settings made by the user in his/her internet browser, the browser will automatically accept cookies. However, these settings can be changed to deactivate the storage of cookies or to request the browser to issue a warning every time a cookie is placed. However, if the use of cookies is deactivated, some website features may no longer be available or limited.

Our website uses temporary cookies (so-called session cookies) that are only valid for the duration of a so-called session and that are automatically deleted as soon as the browser is closed. Our website also uses persistent cookies that are stored even after the session ends. We also link to other websites, which might also use cookies.

For more information on cookies and how to delete them, please go to: https://www.digitaltrends.com/computing/how-to-delete-cookies/.

Use of the Google Analytics analysis tool

We use Google Analytics tool of Google LLC. This service, which uses cookies, helps us to analyse the way our webpages are used. The information generated by the cookie, such as your anonymised IP address, is, for this purpose, transmitted to a Google LLC. server in the US, and stored and analysed on our behalf. On this website, Google Analytics uses the code “gat._anonymizeIp()”, ensuring that IP addresses are only recorded anonymously. Usually, your IP address is anonymised by Google LLC. shortening your IP address within the European Union or other states party to the Agreement on the European Economic Area. In exceptional cases, the full IP address will be transmitted to a Google LLC. server in the US and anonymised there. Your IP address that is transmitted in this process is not associated with other Google LLC. data. In the scope of the Google Analytics marketing function, Remarketing and performance reports use demographic characteristics and interests. These purpose of these procedures is to gain information on user behaviour and to thus adjust marketing measures better to the interests of the respective users. In the scope of Remarketing, personalised advertisements may be displayed on other websites based on the user’s internet behaviour on our website. The advertisements may contain products that the user previously looked at on our website. If you agreed that your Google web and app browser cache may be linked to your Google account and that information from your Google account is used to personalise advertisement, Google will use these data for Remarketing measures independent of the device you are using. You may at any time object to your data being recorded by Google Analytics, and have the following options to do so:

Most browsers are configured by default to accept cookies. You can, however, adjust the settings of your browser to refuse cookies. In this case you may not be able to use all the features of the website, though. You need to change the settings of every browser you use individually.
You can further prevent Google Inc. from recording and processing these data by downloading and installing the browser ad-on available from: https://tools.google.com/dlpage/gaoptout?hl=en.
Alternatively, or if you are using a browser on a mobile device, please click the following link: deactivate Google Analytics. This link places an opt-out cookie on your device that deactivates GoogleAnalytics for our web pages on the browser you are currently using. If you delete the cookies in your browser, you need to click this link again.

More information on the terms and privacy policy are available from: http://www.google.com/analytics/terms/de.html and https://www.google.de/intl/en/policies/ .

Google Remarketing

The Remarketing technology of Google Ireland Limited (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) helps to re-adress users, who have already visited our website, with interest-based marketing on the websites within the Google Partner Network. Such advertisements may contain products that the user previously looked at on the adviqo website (Remarketing). For this purpose, our website contains Google Remarketing tracking pixels that record user behaviour on the website (e.g. consultants clicked), the technical details of the website access (e.g. the browser used, the IP address) and purchasing behaviour (e.g. consultants last clicked) without reference to the identity of the user and then transmit such information to Google. Google uses cookies to be able to recognise and classify users. If users have agreed that their Google web and app browser cache is linked to their Google account and that Google may use information from their Google account to personalise advertisement, Google will use the data of the registered users, together with data Google collects itself, to compile and define custom audiences for Remarketing measures independent of the device that is used. In order to support this feature, Google Analytics records authenticated IDs for these users. These personal data of Google are temporarily combined with our Google Analytics data in order to compile custom audiences.

For more information and information on how to deactivate this type of advertising, please go to http://www.google.com/settings/u/0/ads/anonymous?hl=en.

Google Maps

We use Google Maps (API) on our website, a service operated by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Maps is an online service that shows interactive maps, visualising geographical information. This service shows you our location, making it easier to find us. As soon as you access one of the web pages that includes a map from Google Maps, information on how you use our website (e.g. your IP address) is transmitted to a Google server in the USA and stored there. This happens even if you are not logged into a Google user account or do not have a Google account. When you are logged into Google, your data will be attributed to your account. If you do not wish your data to be attributed to your Google profile, you have to log out before activating the button. Google stores your data (even the data of users that are not logged in) as user profiles and analyses them. This analysis is based in particular on point (f) of Art. 6 (1) GDPR and Google’s legitimate interest to show personalised advertisements, to conduct market research and/or to customise its website to meet the users’ needs.  You have the right to object to such user profiles being compiled, which you can exercise by addressing Google directly. The Google website offers detailed information on data protection in connection with the use of Google Maps (“Google Privacy Policy”): https://policies.google.com/privacy?hl=en&gl=de

Google Fonts

We use Google Fonts, a service provided by Google LLC. (“Google”). These web fonts are incorporated via a server call that is usually addressed to a Google server in the US. This shows to the server which of our websites you visited. Google furthermore stores the IP address of the browser on the device belonging to the visitor of these websites. More information is provided in the privacy policy of Google, which is available at:

www.google.com/fonts#AboutPlace:about https://policies.google.com/privacy?hl=en.

Hetzner Hosting, LambdaLogic

We operate our online offering and our internet services on servers that we rent from Hetzner Online GmbH (https://www.hetzner.de) and administer ourselves. In this context, we concluded a data processing agreement pursuant to GDPR with Hetzner Online GmbH. The technical and organisational measures (TOM) of Hetzner Online GmbH are available at https://www.hetzner.com/AV/TOM.pdf, while the data privacy policy of Hetzner Online GmbH is available at https://www.hetzner.com/rechtliches/datenschutz/.

We use the “Converia” service offered by Lombego Systems GmbH to plan events.  In this context, we concluded a data processing agreement pursuant to GDPR with Lombego. The data privacy policy of Lombego is available at https://www.converia.de/en/privacy-policy.html .

Your rights:
Provided that certain conditions are met, you have the right

  • to request information on how your data is processed,
  • to have incorrect data rectified,
  • to have your data erased or blocked,
  • to restrict data processing,
  • to receive your data in a portable format and to transmit such data to a third party,
  • to withdraw your consent to processing with immediate future effect as per point (a) of Art. 6 (1) GDPR and
  • to lodge a complaint with the competent supervisory authority about unlawful data processing. The competent supervisory authority is the Hamburg Representative for Data Protection and Freedom of Information (HmbBfDI).

Furthermore, if the legal requirements as per Art. 21 GDPR are met, you have the right to object to data processing which is based on a “legitimate interest” of the controller as per point (f) Art.  6 (1) GDPR or which is carried out for direct marketing purposes.

Validity and last amendment to this Data Protection Policy:

This Data Privacy Policy is currently valid and was last amended in September 2020.

Further developments to our website and offering or changes to statutory or official regulations may require us to amend this Data Privacy Policy. The current data protection declaration is available on this website.